The Cross-Cultural Center offers spaces for registered campus organizations (RCOs) and ASUCI Commissions to organize various programs and events, facilitate meetings, and hold rehearsals for cultural performances. Room reservations at the Cross-Cultural Center operate on a quarter-to-quarter and first-come, first-served basis. To reserve one of our rooms, please review the details below.
Contents
- 1 Reservation Process
- 1.1 Step 1: Watch the Cross-Cultural Center Reservations COOL Module.
- 1.2 Step 2: Complete the Cross-Cultural Center COOL Module Quiz
- 1.3 Step 3: Submit Room Reservation Request on Campus Groups
- 1.4 Step 4: Wait, review your reservation details, and complete CCC Room Reservation Docusign
- 1.5 Step 5: Complete Room Reservation
Reservation Process
Step 1: Watch the Cross-Cultural Center Reservations COOL Module.
Room reservation requestors (authorized student organization signers, event planners for ASUCI Commission and UCI Department Staff) who are intending to make room reservations at the Cross-Cultural Center on behalf of their RCO, ASUCI Commission, & UCI Department are required to complete the Cross-Cultural Center’s Reservations COOL module and pass the quiz that follows. You can find this learning module linked here. Signers will not be eligible to process room reservation requests with the Cross-Cultural Center until they have completed the module and passed the quiz.
Step 2: Complete the Cross-Cultural Center COOL Module Quiz
After completing the COOL Module, the room reservation requestor making the room reservation request must take the COOL Module Quiz. You can find this quiz linked here.
The COOL Module must be completed and must receive a passing score once a year by the room reservation requestor. If the COOL Module is not complete, CCC staff will be unable to process the room reservation request.
Completing the COOL Module and taking the COOL Module quiz is mandatory as it will go over CCC Room Reservation policies and expectations.
Step 3: Submit Room Reservation Request on Campus Groups
When submitting your room reservation request, identify the room you would like to reserve for your event and check CCC Google Calendar to see its availability.
After identifying the space for your reservation, authorized signers, ASUCI commissioners, staff, or faculty can submit the formal request on campus groups.
Note that for all student organizations and ASUCI commissions, room reservations have a 4-hour maximum limit. If a student organization or ASUCI commission require more than 4-hours for the event, please notate it on the campus groups form.
Step 4: Wait, review your reservation details, and complete CCC Room Reservation Docusign
Cross-Cultural Center staff will review your room reservation request and will be completed within five (5) business days. CCC Staff will notify if the event can be accommodated at the CCC and the room reservation requestor who has submitted the request will receive all notifications via Campus Groups chat. Be sure to check Campus Groups regularly.
Once CCC staff has approved your reservation and placed it on our reservation tool, you will be notified to complete a CCC Room Reservation Contract on Docusign. This must be completed within 2 business days or your event will be removed from the CCC calendar. Your event will have a temporary hold until a complete Docusign is received.
Step 5: Complete Room Reservation
Once a complete Docusign is received and signed by a CCC staff, the hold on your event will be removed. You may confirm this by checking the CCC Calendar. CCC staff will also send a summary of your room reservation. This email will be sent by uciccc@uci.edu.
After completing all these steps, your event is confirmed and approved. Please save a copy of the summary and signed contract.
If you need to make any changes to or cancel your reservation, please notify us immediately. If there is an issue with your room reservation, you will receive notice via CampusGroups.
If you have any questions about room reservations, please email uciccc@uci.edu.