The Cross-Cultural Center offers spaces for registered campus organizations (RCOs) and ASUCI commissions to organize various programs and events, facilitate meetings, and hold rehearsals for cultural performances. Room reservations at the Cross-Cultural Center operate on a quarter-to-quarter and first-come, first-serve basis. To reserve one of our rooms, please review the details below.
Contents
- 1 Multipurpose Rooms
- 2 Board Room
- 3 Ring Room
- 4 Dr. White Room
- 5 Room Reservation Rates
- 6 2024-2025 Room Reservation Timeline
- 7 Reservation Process
- 7.1 Step 1: Watch the Cross-Cultural Center Reservations COOL Module.
- 7.2 Step 2: Complete the Cross-Cultural Center COOL Module Quiz.
- 7.3 Step 3: Submit your room reservation request on CampusGroups.
- 7.4 Step 4: Wait, review your reservation details, and complete Cross-Cultural Center Room Reservation Docusign.
- 7.5 Step 5: Complete Room Reservation.
- 8 Other Room Reservation Resources
- 9 Equipment Loan
- 10 Room Reservation Survey
Multipurpose Rooms
Board Room
Ring Room
Dr. White Room
| Room | AV Equipment | Max Capacity | Lecture-Style Seating Capacity | Tables(Approximate) | Chairs(Approximate) |
| Ring Room | Yes, TV | 100 | 50 | 10 | 50 |
| Dr. White Room | Yes, Projector and Speakers | 150 | 100 | 15 | 100 |
| Board Room | Yes, TV | 15 | 15 | 4 | 15 |
Room Reservation Rates
Affiliated Campus Organizations: Room Reservation Fee is Waived
Non-Affiliated Campus Organization: $25.00 per room reservation, maximum of 4 hours per event
ASUCI: $50.00 per room reservation
On-Campus Departments (excluding Student Life & Leadership)
| Room | On-Campus Departments (Excluding Student Life & Leadership) 1-4 hours | On-Campus Departments (Excluding Student Life & Leadership) Over 4-6 hours | On-Campus Departments (Excluding Student Life & Leadership) Over 6 hours |
| Ring Room | $100.00 | $150.00 | $200.00 |
| Dr. White Room | $200.00 | $250.00 | $300.00 |
| Board Room | $50.00 | $75.00 | $100.00 |
Room reservations made within 3 (three) business days of reserved date will incur a $25 charge.
2024-2025 Room Reservation Timeline
| Spring 2025 Room Reservation Timeline (Note: Momentary pauses in processing may occur during Spring Break Week: March 24-27) | |
| Group | Dates |
| Cross-Cultural Center Umbrella Organizations + Affiliated Student Organizations | Monday, March 3, 2025 at 8:00 a.m. |
| ASUCI Commissions + Student Life & Leadership | Monday, March 10, 2025 at 8:00 a.m. |
| Non-Affiliated Student Organizations + All Other Campus Departments | Monday, March,17 2025 at 8:00 a.m. |
Reservation Process
Step 1: Watch the Cross-Cultural Center Reservations COOL Module.
Room reservation requestors (authorized student organization signers, event planners for ASUCI commissions and UCI department staff) who are intending to make room reservations at the Cross-Cultural Center on behalf of their RCO, ASUCI commissions, & UCI departments are required to complete the Cross-Cultural Center’s Reservations COOL module and pass the quiz that follows. You can find this learning module linked here. Signers will not be eligible to process room reservation requests with the Cross-Cultural Center until they have completed the module and passed the quiz.
Step 2: Complete the Cross-Cultural Center COOL Module Quiz.
After completing the COOL module, the room reservation requestor making the room reservation request must take the COOL Module Quiz. You can find this quiz linked here.
The COOL module must be completed and must receive a passing score once a year by the room reservation requestor. If the COOL module is not complete, Cross-Cultural Center staff will be unable to process the room reservation request.
Completing the COOL module and taking the COOL module quiz is mandatory as it will go over our center’s room reservation policies and expectations.
Step 3: Submit your room reservation request on CampusGroups.
When submitting your room reservation request, identify the room you would like to reserve for your event. (Calendar update coming soon. We will be removing our Google Calendar. This will be replaced with a live calendar connected to our booking software!)
After identifying the space for your reservation, authorized signers, ASUCI commissioners, staff, or faculty can submit the formal request on campus groups.
Note that for all student organizations and ASUCI commissions, room reservations have a 4-hour maximum limit. If a student organization or ASUCI commission require more than 4-hours for the event, please notate it on the CampusGroups form.
Step 4: Wait, review your reservation details, and complete Cross-Cultural Center Room Reservation Docusign.
Cross-Cultural Center staff will review your room reservation request and will be completed within five (5) business days. Cross-Cultural Center staff will notify if the event can be accommodated and the room reservation requestor who has submitted the request will receive all notifications via CampusGroups chat. Be sure to check CampusGroups regularly.
Once Cross-Cultural Center staff has approved your reservation and placed it on our reservation tool, you will be notified to complete a Cross-Cultural Center Room Reservation Contract via Docusign. This must be completed within 2 business days or your event will be removed from the Cross-Cultural Center calendar. Your event will have a temporary hold until a complete Docusign is received.
Step 5: Complete Room Reservation.
Once a complete Docusign is received and signed by Cross-Cultural Center staff, the hold on your event will be removed. Cross-Cultural Center staff may also send a summary of your room reservation. This e-mail will be sent by one of our student or professional staff.
After completing all these steps, your event is confirmed and approved. Please save a copy of the summary and signed contract.
If you need to make any changes to or cancel your reservation, please notify us immediately. If there is an issue with your room reservation, you will receive notice via CampusGroups.
If you have any questions about room reservations, please e-mail uciccc@uci.edu.
Other Room Reservation Resources
Equipment Loan
Please visit the front desk in the main lobby on Monday-Thursday from 9 a.m.- 6 p.m. and Friday from 9 a.m.-5 p.m. If you would like to borrow equipment, please complete this form before picking up the requested equipment. All equipment must be returned the following day. If the equipment is borrowed on Friday, it must be returned the following Monday. Due to a limited quantity, equipment is loaned on a first-come, first-serve basis. Note that we will not check-out equipment unless it is the day of your event; we cannot accommodate requests to check-out equipment the day before your event.
Room Reservation Survey
When you arrive for your reservation, please make it a priority to complete our Room Reservation Survey as it is required for all organizations, ASUCI commissions, and UCI departments who have reserved a room with the Cross-Cultural Center. Failure to complete the survey may affect future eligibility to reserve space at the Cross-Cultural Center for your future reservations. This survey also provides space for feedback if you have any questions, concerns, or comments.