UCI Cross-Cultural Center

Room Reservations for Registered Campus Organizations & ASUCI Commissions

Room Reservations for Registered Campus Organizations & ASUCI Commissions

The Cross-Cultural Center offers spaces for registered campus organizations (RCOs) to organize various programs and events, facilitate meetings, and hold rehearsals for cultural performances. To reserve one of our rooms, please review the details below.

2023-2024 Reservation Windows

Room reservations at the Cross-Cultural Center operate on a quarter-to-quarter and first-come, first-served basis. Please review the table below to learn when your organization is eligible to make room reservations.

Before submitting a reservation, please review this CCC Calendar to see if the room you want is available. This calendar is updated daily to reflect room reservations that the CCC receives.

Making Reservations for Summer 2023

Summer room reservations will be for June 19, 2023 - September 22, 2023. Room Reservations are available for registered student organiztions who complete the 2023-2024 Campus Organization Registration Process. 

Making Reservations for Fall 2023

The Fall 2023 room reservation form will open on August 16, 2023 at 10:00am . The CCC Room Reservations will follow the room reservation timeline below for registered student organizations and ASUCI commissions. 

Room Reservation - Fall 2023



CCC Affiliated Student Organizations

Wednesday, August 16, 2023 (Campus Groups Form Opens)

  • Organizations who submit by the priority application deadline of August 13, 2023 and is approved can submit room reservation requests on August 16, 2023. 

ASUCI Commissions

Monday, August 28, 2023 (Campus Groups Form Opens)

Non-Affiliated Student Organizations

Monday, September 4, 2023 (Campus Groups Form Opens)

Reservation Process

Step 1: Watch the Cross-Cultural Center Reservations COOL Module.

Room reservation requestors (authorized student organization signers, event planners for ASUCI Commission and UCI Department) who are intending to make room reservations at the Cross-Cultural Center on behalf of their RCO, ASUCI Commission, & UCI Department are required to complete the Cross-Cultural Center's Reservations COOL module and pass the quiz that follows. You can find this learning module linked here. Signers will not be eligible to process room reservation requests with the Cross-Cultural Center until they have completed the module and passed the quiz.

Step 2: Complete the Cross-Cultural Center COOL Module Quiz

After completing the COOL Module, the authorized signer making the room reservation request must take the COOL Module Quiz. You can find this quiz linked here. 

The COOL Module must be completed and must receive a passing score once a year by the room reservation requestor. If the COOL Module is not complete, CCC staff will be unable to process the room reservation request. 

Completing the COOL Module and taking the COOL Module quiz is mandatory as it will go over CCC Room Reservation policies and expectations.

Step 3: Submit Room Reservation Request on Campus Groups

When submitting your room reservation request, identify the room you would like to reserve for your event and check CCC Google Calendar to see its availability. 

The Cross-Cultural Center has three reservable multipurpose rooms: the Ring Room, the Dr. Joseph L. White Room, and the Board Room. Identify the room that works best for your meeting or event using the details below.

A/V Technology     
Max Capacity     
Lecture Seating Capacity     
Ring Room Yes 100 75 13 75
Dr. White Room Yes 200 120 28 120
Board Room No 19 10 1 15

After identifying the space for your reservation, authorized signers can submit the formal request on campus groups. 

Campus Groups Form for Summer 2023:

Summer Room Reservation Form - Available to all recognized student organizations, ASUCI commissions, and UCI Department. Visit the link to view how to process your room reservation. 

Room reservations carry a 4-hour maximum limit, including time for set up and clean up.

Fall 2023 Room Reservation Form - Available to all recognized student organizations, ASUCI commissions, and UCI Department. Visit the link to view how to process your room reservation. 

Room reservations carry a 4-hour maximum limit, including time for set up and clean up.

Step 4: Wait, Review your reservation details, and complete CCC Room Reservation Docusign

Cross-Cultural Center staff will review your room reservation request. Room reservations will be completed within 72 business hours (3 business days). The room reservation requestor who has submitted the request will receive all notifications via Campus Groups chat. CCC Staff will notify if the event can be accomodated at the CCC. All updates will be sent to the room reservation requestor. Be sure to check Campus Groups regularly.

Once CCC staff has approved your reservation and placed it on our reservation tool, you will be notified to complete a CCC Room Reservation Contract on docusign. This must be completed within 2 business days or your event will be removed from the CCC calendar. Your event will have a temporary hold until a compelte docusign is received.

Step 5: Complete Room Reservation

Once a complete Docusign is received and signed by a CCC staff, the hold on your event will be removed. You may confirm this by checking the CCC Calendar. CCC staff will also send a summary of your room reservation. This email will be sent by uciccc@uci.edu

After completing all these steps, your event is confirmed and approved. Please save a copy of the summary and signed contract. 

If you need to make any changes to or cancel your reservation, please notify us immediately. If there is an issue with your room reservation, you will receive notice via CampusGroups. 

If you have any questions about room reservations, please email uciccc@uci.edu