UCI Cross-Cultural Center

Room Reservations for Registered Campus Organizations

Room Reservations for Registered Campus Organizations

The Cross-Cultural Center offers spaces for registered campus organizations (RCOs) to organize various programs and events, facilitate meetings, and hold rehearsals for cultural performances. To reserve one of our rooms, please review the details below.

We are excited to announce that, as part of our return to campus and re-opening, the Cross-Cultural Center will resume room reservation requests starting Monday, October 4.

2021-2022 Reservation Windows

Room reservations at the Cross-Cultural Center operate on a quarter-to-quarter and first-come, first-served basis. Please review the table below to learn when your organization is eligible to schedule reservation appointments and make room reservations.

Making Reservations for Fall Quarter 2021

Group
Reservation Appointment Scheduling Opens     
Reservation Appointments Begin     
Cross-Cultural Center Affiliated Organizations      Monday, October 4 (Week 2) Monday, October 11 (Week 3)
ASUCI Commissions Monday, October 11 (Week 3) Monday, October 18 (Week 4)
All Other Registered Campus Organizations Monday, October 18 (Week 4) Monday, October 25 (Week 5)

 

Making Reservations for Winter Quarter 2022

Group
Reservation Appointment Scheduling Opens    
Reservation Appointments Begin
Cross-Cultural Center Affiliated Organizations      Monday, November 1 (Week 6) Monday, November 15 (Week 8)
ASUCI Commissions Monday, November 8 (Week 7) Monday, November 22 (Week 9)
All Other Registered Campus Organizations Monday, November 15 (Week 8) Monday, November 29 (Week 10)

Reservation Process

Step 1: Complete the Cross-Cultural Center Reservations COOL.

Authorized signers who are intending to make room reservations at the Cross-Cultural Center on behalf of their RCO are required to complete the Cross-Cultural Center's Reservations COOL module and pass the quiz that follows. You can find this learning module linked here. Signers will not be eligible to schedule reservation appointments (see Step 4) or make reservations with the Cross-Cultural Center until they have completed the module and passed the quiz.

Step 2: Identify the room you would like to reserve for your event.

The Cross-Cultural Center has three reservable multipurpose rooms: the Ring Room, the Dr. Joseph L. White Room, and the Board Room. Identify the room that works best for your meeting or event using the details below.

Room                           
A/V Technology     
Max Capacity     
Lecture Seating Capacity     
Tables   
Chairs   
Ring Room Yes 100 75 13 75
Dr. White Room Yes 200 120 28 120
Board Room No 19 10 1 15

Step 3: Confirm your reservation window.

Be sure to review the reservation window details in the above section thoroughly. These tables detail when your organization is eligible to schedule a reservation appointment and make reservations.

  • For example, if you are part of an ASUCI commission and are interested in making a room reservation for Fall Quarter 2021, you are eligible to access our Setmore page and schedule an appoinment starting Monday, October 11 and must schedule your appointment for any time slot on or after Monday, October 18.

Step 4: Schedule a reservation appointment.

Schedule a reservation appointment using the Cross-Cultural Center's Setmore page. During your 30-minute reservation appointment, you will meet with a staff member to check room availability, plan your event, and finalize your reservation. You can attend this appointment virtually through Setmore or in-person at the Cross-Cultural Center's third floor administrative office.

At least one authorized signer from your organizaion should be present for your reservation appointment. Please be sure to have the following ready for your appointment: (1) your preferred and alternate date(s) and time(s) for your reservation and (2) a smart phone, tablet, or computer for electronic signature of your reservation confirmation.

Step 5: Review our policies.

Carefully review our policies and come to your reservation appointment prepared with any questions or concerns you may have. It is important that all community members uphold our policies and join us in caring for our shared spaces.

Step 6: Review your reservation confirmation.

Once you have attended your reservation appointment, you will receive an email containing your signed reservation confirmation. This email will be sent to the primary contact listed on the reservation. Be sure to review the reservation confirmation in its entirety to ensure all information is accurate. If you need to make any changes to or cancel your reservation, please notify us immediately.

Important Information Related to COVID-19

Please visit UCI Forward to stay connected with all campus guidance connected to COVID-19 and the transition back to campus.

Please note that all individuals on campus or at UCI health facilities, including students, staff, faculty, and visitors, are required to wear a mask or face covering while indoors, regardless of vaccination status, except when alone in an enclosed space, as of August 2, 2021. Campus visitors attending events at the Cross-Cultural Center should review the new guidance for campus visitors/non-affiliates that addresses face coverings, vaccination status, and meeting attendance. This update is in line with the Centers for Disease Control and Prevention and the California Department of Public Health’s recent recommendations on masking and face coverings. Please refer to the Chancellor’s revised executive directive on face coverings for details.

Due to the changing nature of the COVID-19 pandemic, the status of in-person events may change at any time to align with campus or public health directives. These possible adjustments may impact in-person events at the Cross-Cultural Center. The staff will contact groups with reservations if new directives will impact events.