UCI Cross-Cultural Center

Room Reservations for Departments & External Groups

Room Reservations for Departments & External Groups

The Cross-Cultural Center offers spaces for campus departments and off-campus groups to organize various programs and events, facilitate meetings, and hold rehearsals for cultural performances. To reserve one of our rooms, please review the details below.

We are excited to announce that, as part of our return to campus and re-opening, the Cross-Cultural Center will resume room reservation requests starting Monday, October 4.

2021-2022 Reservation Windows

Room reservations at the Cross-Cultural Center operate on a quarter-to-quarter and first-come, first-served basis. Please review the table below to learn when your department or organization is eligible to make room reservations.

Making Reservations for Fall Quarter 2021

Group
Reservation Window Opens
Student Life & Leadership Departments Wednesday, October 13 (Week 3)
All Other Campus Departments and External Groups      Wednesday, October 20 (Week 4)
 

Making Reservations for Winter Quarter 2022

Group
Reservation Window Opens
Student Life & Leadership Departments Wednesday, November 24 (Week 9)
All Other Campus Departments and External Groups      Wednesday, December 1 (Week 10)
 

Room Reservation Process

Step 1: Identify the room you would like to reserve for your event.

The Cross-Cultural Center has three reservable multipurpose rooms: the Ring Room, the Dr. Joseph L. White Room, and the Board Room. Identify the room that works best for your meeting or event using the details below.

Room                           
A/V Technology     
Max Capacity     
Lecture Seating Capacity     
Tables   
Chairs   
Ring Room Yes 100 75 13 75
Dr. White Room Yes 200 120 28 120
Board Room No 19 10 1 15

Step 2: Check room availability.

Check room availability for your meeting or event by emailing our team at uciccc@uci.edu.

Step 3: Complete and submit a digital room reservation form.

Complete and sign a room reservation form. Submit your room reservation form to our team at uciccc@uci.edu at least two weeks prior to your requested reservation date(s).

Step 4: Review our policies.

Carefully review our policies and community guidelines and contact us with any questions or concerns you may have. It is important that all community members uphold our community guidelines and care for our shared spaces.

Step 5: Await and review confirmation.

Once you have submitted your room reservation form, you will receive an email containing your reservation confirmation within 2-5 business days. This email will be sent to the primary contact listed on the reservation. Be sure to review the reservation confirmation in its entirety to ensure all information is accurate. If you need to make any changes to or cancel your reservation, please notify us immediately.

Important Information Related to COVID-19

Please visit UCI Forward to stay connected with all campus guidance connected to COVID-19 and the transition back to campus.

Please note that all individuals on campus or at UCI health facilities, including students, staff, faculty, and visitors, are required to wear a mask or face covering while indoors, regardless of vaccination status, except when alone in an enclosed space, as of August 2, 2021. Campus visitors attending events at the Cross-Cultural Center should review the new guidance for campus visitors/non-affiliates that addresses face coverings, vaccination status, and meeting attendance. This update is in line with the Centers for Disease Control and Prevention and the California Department of Public Health’s recent recommendations on masking and face coverings. Please refer to the Chancellor’s revised executive directive on face coverings for details.

Due to the changing nature of the COVID-19 pandemic, the status of in-person events may change at any time to align with campus or public health directives. These possible adjustments may impact in-person events at the Cross-Cultural Center. The staff will contact groups with reservations if new directives will impact events.